{"id":201,"date":"2018-07-04T10:46:52","date_gmt":"2018-07-04T10:46:52","guid":{"rendered":"http:\/\/lisp5.epgpbooks.inflibnet.ac.in\/?post_type=chapter&p=201"},"modified":"2018-07-31T11:51:31","modified_gmt":"2018-07-31T11:51:31","slug":"case-study-libsys","status":"publish","type":"chapter","link":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/chapter\/case-study-libsys\/","title":{"rendered":"Case Study: LIBSYS"},"content":{"raw":"
\r\n\r\n \r\n\r\nI.\u00a0\u00a0 <\/strong>O<\/strong>bjectives<\/strong>\r\n\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0 To learn about library automation software through the case study of a national university\r\n\r\n\u2022\u00a0\u00a0\u00a0 To \u00a0study the experiences of dealing with the process of automation of a traditional library\r\n\r\n\u2022\u00a0\u00a0\u00a0 To obtain know how about various processes involved in academic libraries while executing automation projects.\r\n\r\n \r\n\r\n \r\n\r\nII.\u00a0\u00a0\u00a0 Learning Outcomes\u00a0<\/strong>\r\n\r\n \r\n

On completion of this lesson, learners would learn through the case study of library automation at Indira Gandhi National Open University using LibSys. Learners would also study the experiences of dealing with the process of automation of a traditional library i.e. Indira Gandhi National Open University. They would also learn processes involved in academic libraries while executing automation projects.<\/p>\r\n \r\n\r\nIII.\u00a0\u00a0\u00a0 Module Structure\u00a0<\/strong>\r\n\r\n \r\n\r\n1.\u00a0\u00a0 Introduction\r\n\r\n2.\u00a0\u00a0 Historical Development of Libsys Company\r\n\r\n2.1\u00a0\u00a0 LSTech Ventures Pvt Ltd\r\n\r\n3.\u00a0\u00a0 Libsys Versions\r\n\r\n4.\u00a0\u00a0 Special Features\r\n\r\n5.\u00a0\u00a0 Libsys at Indira Gandhi National Open University\r\n\r\n5.1\u00a0\u00a0 Implementation of Libsys Modules\r\n\r\n6.\u00a0\u00a0 Libsys 7\r\n\r\n7.\u00a0\u00a0 Summary\r\n\r\n8.\u00a0\u00a0 References<\/span>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\n \r\n\r\n \r\n\r\n1.\u00a0\u00a0 Introduction\u00a0<\/strong>\r\n\r\n \r\n

LibSys was started with Info-Tek Consultants Pvt. Ltd, a New Delhi-based software company with a mission to retain as a market leader in the field of library automation. The company is engaged in providing software solutions since the year 1984. Its continuous growth has made LibSys a defacto standard with benchmark in libraries in India. The company has been flourishing with its global market not only in India but around the world. It has strengthened its popularity across the country as the most field-proven library system in a wide range of libraries from school to university libraries; public to special libraries and private to government libraries. The company is providing the unmatchable depth in functionality and features through the software solution provided. LibSys is multi-user library management software with integrated modular design that caters to the needs of information professionals in the field of library. The tree structure system is the design of the software which gives it a user friendly look and menu. Its each module system comprises of several sub- systems having unmatchable depth in operations and functionality.<\/p>\r\n \r\n

The LibSys is a group of integrated multi-user library management systems. It runs on various platforms such as UNIX, NOVELL LAN, WINDOWS NT, WINDOWS XP etc. It is built around its indigenous bibliographic database following ANSI Z39.2 format and supports variable \u00a0field \u00a0lengths \u00a0for different types of documents. It is a dominant software written in `C \/ C++'and 'Java' providing extremely user friendly interface. LibSys is based on its own Bibliographic database, but with changing time, it is also available for environment using ORACLE (or SQL Server or MySQL) as back-end RDBMS. Full Graphical User Interface (GUI) front-end is provided for the windows client.<\/p>\r\n \r\n

The company is now known as LIBSYS Ltd. and is the leading provider in Library Management systems across India and offers solutions with product mix\u00a0with new IT products such as Library automation system, RFID, Digital Resource Management System etc.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\n2.\u00a0\u00a0 Historical Development of Libsys Company\u00a0<\/strong>\r\n\r\n \r\n

1984\u2013The Libsys company was incorporated with the software development projects for General Insurance and Reinsurance Business.<\/p>\r\n

1988 \u2013 Libsys 3 version was released and first installation at NIC and DOE. 1995 \u2013 Libsys reached overseas with installation at Universidad Nacional,\u00a0Costa \u00a0Rica \u00a0for \u00a0Spanish \u00a0Language. \u00a0Similarly \u00a0British \u00a0Council adopted Libsys for India and South Asia.<\/p>\r\n

2000 \u2013 Y2K migration and Client Server Libsys4 was released.<\/p>\r\n

2003 \u2013 Lsmart RFID system was deployed at Bank of Baroda at Mumbai, India; LSDigital \u2013Digital Resource Management System and LSPremia multisuite installed.<\/p>\r\n

2008 - Libsys7 the state of art globally competitive Web base LMS was launched.<\/p>\r\n

2010 \u2013 Company became a Limited company as Libsys Ltd. Launched LSAcademia, an ERP for academic institutes.<\/p>\r\n \r\n

2.1 LSTech Ventures Pvt Ltd\u00a0<\/strong><\/p>\r\n \r\n

LIBSYS Family is diversifying advantageously to serve new upcoming areas in Libraries, under a fully owned subsidiary LSTech Ventures Pvt. Ltd, the company is blooming with the new technologies.<\/p>\r\n

i. LSAcademia - An Enterprise resource planning (ERP) based software product for automation of academic and educational campuses.<\/p>\r\n

ii. Enterprise Learning System (ELS) - The Enterprise Learning System is for the employee development in relation to end to end implementation of a Learning Strategy, Talent Management and Knowledge Management.<\/p>\r\n

iii. File Tracking System \u2013 File tracking system is based on RFID technology and maintains the visibility of moving files in or out of the sections, departments and campuses across.<\/p>\r\n \r\n

iv. LibSys \u2013 Libsys is a library management system with five modules - Acquisition System, Cataloguing System, Circulation System, Serials System and OPAC.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n

3.\u00a0\u00a0 Libsys Versions\u00a0<\/strong><\/p>\r\n \r\n

i. LSEase \u2013 LSEase is the library management software with basic features and modules of Libsys giving prospects a low cost and high value based proposition. This version is based on the client-server structural design and architecture. LSEase gives users a blend of technology advantage and ease of use to its clients. LSEase involves minimal data entry and ease simple and trouble free data back-up. LSEase can run on any operating system and support for multi-media files. It has interactive, screen oriented and menu driven user interface and supports user defined security and protection levels with optional Web browser based architecture. \u00a0LSEase \u00a0is \u00a0fully \u00a0compliance \u00a0with \u00a0MARC21, \u00a0Unicode,\u00a0SRU\/SRW and Z39.50<\/p>\r\n \r\n

ii. LSAcademia \u00a0- \u00a0LSAcademia \u00a0is \u00a0a \u00a0complete \u00a0Enterprise\u00a0 \u00a0resource planning (ERP), is business management software Solution to manage an Academic\/ Institution Campus whether it is a \u00a0school, \u00a0college \u00a0or \u00a0an institute. It seamlessly puts together different administrative departments and \u00a0ensures a smooth and integrated flow of information. LSAcademia provides a user friendly advanced, platform independent Graphical User Interface. LSAcademia is based on industry standard Browser interface. The \u00a0software is robust interfacing and has the additional features like mobile interface, SMS facility, Emailing, Payment Gateway for e-money, Biometrics,\u00a0 \u00a0RFID for security. LSAcademic also provides tailored, customized, integrated robust reporting system. The solution has ease of enrichment, maintenance, enhancement and further customization as per the user requirement.<\/p>\r\n \r\n

iii. Libsys4 \u2013 Libsys4 is one of the very popular versions of Libsys which is provided on various platforms as per the need of the client. The Libsys4 is\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 available on operating systems like UNIX, NOVELL LAN, WINDOWS NT, etc. LibSys4 has its own robust bibliographic database and follows ANSI Z39.2 format. The software version supports variable field lengths for different types of documents.<\/p>\r\n \r\n

iv. Libsys7 - LIBSYS7 is a true realization of Lib 2.0, providing end to end library \u00a0business \u00a0functionality \u00a0through \u00a0its \u00a0complete, \u00a0inclusive \u00a0seven\u00a0modules. The Libsys7 provides platform independent Web based solution. It provides a very advanced OPAC for the user with Web 2.0 interface. LIBSYS7 also provides the competency with GWT based GUI with multitasking feature. The software version fully supports Unicode and provides federated Searching with customizable looks. It also supports user notification through mobile sms and web e-mail. The software is well integrated with RSS feeds and integrats with the platforms like Google Books, BookFinder, etc for the user enhancement. Libsys7 has additional interactive features like online reviews, resource ratings and simple basic online functionality for users like renewals, reservations etc. Libsys7 follows\u00a0 standard compliance including MARC21, SRU\/SRW, Unicode, Z39.50, NCIP -NISO and SICI Barcode.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n

v. LSDigital - LSDigital is document digitization software provided by Libsys Ltd. The software is popularly used for the multi-functionality in libraries with the features of easy management, multi-access, storage space for the digitized document, compression of the document and the effective preservation. The software helps to deal with the documents like rare books, important research papers, significant and vital documents, archived newspapers, charts, map, and other numerous documents in the libraries. The software provides optical character reading and is designed to facilitate easy searching of text within the document. LSDigital is a absolute Digital Resource Management System (DRMS) having standard compliance with OAI for metadata harvesting and Dublin Core. The software provides embedded implicit integration\u00a0 with its database. It features full-text and bibliographic searching of documents through its robust OPAC with modern Web based functionalities. The software converts digitized data into format of user choice from portable document format (PDF) to word document (.doc) format. The software defines & organizes data structure \/ flow according to needs of the users as per the requirement. LSDigital supports and manipulates the pictures and images. The texting of the image and searching capabilities are provided by LSDigital. The software modules include Resource Structure, Scanning of the document, Version Maintenance, Conversion in various formats, Database Management, Maintenance, Searching and Retrievals of the documents at the user end.<\/p>\r\n \r\n\r\n4.\u00a0\u00a0 Special Features\u00a0<\/strong>\r\n\r\n \r\n

\u2022\u00a0\u00a0\u00a0 LibSys provides three tiers, open-system architecture, since its inception of the software solution in the market. It has hosted multi-user system\u00a0with Client-Server implementation. The latest in the chain is its web- based solution for the users of modern times.<\/span><\/p>\r\n

\u2022\u00a0\u00a0\u00a0 LibSys has a web OPAC which is robust and user-friendly. It is inbuilt in the software as windows-based OPAC and online web based OPAC.<\/span><\/p>\r\n

\u2022\u00a0\u00a0\u00a0 LibSys provides on-line validation of input data prior to updating the database. The software at all points in the modules prompts and flashes suitable messages when the data or the query does not match. The look- up table provides help to the users at every instance.<\/span><\/p>\r\n

\u2022\u00a0\u00a0\u00a0 LibSys handles Indian languages and scripts using its Intelligent Script Manager (ISM) and Graphics and Intelligence based Script Technology (GIST) of C-DAC. The software has also implemented UNICODE support which facilitates handling of all the International and Indian languages of the world.<\/span><\/p>\r\n

\u2022\u00a0 The software provision image, graphics and various multimedia files integration with LibSys search engine. These files can be browsed in multi-windows interface. LibSys can handle various file formats including Bitmap (.BMP), TIFF (.TIF), Wave (.WAV), Midi (.MID), Audio-visual Interface (.AVI), and many more.<\/span><\/p>\r\n

\u2022\u00a0 \u00a0LibSys also provides virtual library features with handling of electronic and digital contents along with various multimedia files.<\/span><\/p>\r\n

\u2022\u00a0\u00a0\u00a0 Bar code labels facilitates printing and identification of books and other materials in the Libsys Software<\/span><\/p>\r\n

\u2022\u00a0 \u00a0Searching for synonyms, broader and narrower terminology to help cataloguing is another special feature of Libsys. It has a thesaurus which can be easily used.<\/span><\/p>\r\n

\u2022\u00a0 \u00a0Z39.50 compliant feature of LibSys helps in resource sharing and searching of the recourses. The Libsys software makes it connected to various networks and sharing of resources.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\n5.\u00a0\u00a0 Libsys at Indira Gandhi National Open University\u00a0<\/strong>\r\n\r\n \r\n

In 1990, IGNOU library implemented the automation through procurement of a integrated library management software LibSys. IGNOU Library decided to automate all the housekeeping operations through the software. At that time the Library \u00a0and \u00a0Documentation \u00a0Division, \u00a0IGNOU \u00a0had \u00a0nearly \u00a013000 \u00a0records\u00a0available in CDS\/ISIS, which were transported to LibSys on XENIX operating system. DOS operating system was acquired by the IGNOU just after one year in 1991 as the\u00a0 XENIX version had a\u00a0 limitation of capacity of the record holdings. The software was installed on PC-286 and later it was transferred to PC-386. In 1993 LibSys with UNIX operating system was procured and it was networked in all the sections of the IGNOU library using 12 terminals. Finally in year 1999 the Libsys4 was installed on RedHat system.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\n5.1\u00a0\u00a0 Implementation of Libsys Modules\u00a0<\/strong>\r\n\r\n \r\n\r\nThe various modules of LibSys 4 used in IGNOU Library are:\r\n\r\n \r\n\r\ni.\u00a0Acquisition Module\r\n\r\nii. Cataloguing\r\n\r\niii. Circulation\r\n\r\niv. Serials\r\n\r\nv. Articles- Article Indexing Module\r\n\r\nvi. Open Access Catalogue (OPAC)\r\n\r\n\"\"\r\n\r\nThe Various modules are discussed in details:\r\n\r\n \r\n\r\ni. Acquisition\u00a0<\/strong>\r\n\r\n \r\n

The Acquisition System facilitates the acquisition process with the functionality of ordering of library materials, automated receipt of the documents, invoice\u00a0 processing and accessioning. Acquisition Module provides expenditure and budget analyses under an array of accounts and budget headings. Libsys provides the facility to add the data related to purchases, gifts and exchanges. The acquisition process in Libsys consists of:<\/p>\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Selecting materials for a library;\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Placing orders for the supply of books to be purchased;\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Processing materials received as gifts;\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Arranging for exchange of books;\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Receiving the books in the library;\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Accessioning them; and<\/span>\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Passing the bill for payment for the books purchased.<\/span>\r\n\r\n<\/div>\r\n

\r\n\r\nThe various functions related to acquisition are:\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Checking titles for duplication\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Procuring approval for new fresh titles\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Order Placing\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Automated receiving of materials\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Invoicing and accessioning\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Requisition for payment\r\n\r\n\"\"\r\n\r\n \r\n

Fig.1: Acquisition<\/p>\r\n \r\n

Libsys Acquisition module has queries option in which queries related to acquisition can be seen or printed like title, orders, invoices, vendors, budget heads, accession register, etc. The various reports can also be generated by the system, which includes approval form, purchase order, the titles on-order list, payment request, overdue notices, accession register, bill\/invoice register, etc. The Libsys Acquisition module also maintains records for budget heads, vendors, exchange rates for various currencies, etc. Every module of Libsys has system setup. The System Setup function defines various default values to be used by the system for acquisition. Every module also has online search and in acquisition it facilitates searching through various indexes for author, title, classified, catalogue, subject, place and publisher. Information can also be retrieved by a search made onwards in title and a keyword search.<\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\nii. Cataloguing\u00a0<\/strong>\r\n\r\n \r\n

The Cataloguing System of Libsys provides automated cataloguing process similar to traditional cataloguing done in the libraries. Cataloguing process in the software makes available immediate listings under a range of searchable fields to suit the requirements of a current reference services needed by the users. The process enables data entry facility in standard machine readable formats like CCF (ISO-2709), MARC (ANSI-Z39.x), and other standard formats. The import and export of bibliographic data is also possible in the cataloguing module through the standard exchange formats thus meeting precise requirements of the particular library. The module also provides facilities to generate bibliographies, current awareness services and Selective Dissemination of Information for the users.<\/p>\r\n \r\n

The Cataloguing process starts either by selecting titles-in-process which have gone through the acquisition process or by a new entry. The maintenance function allows for maintaining a title such as removing it, changing its accession number, merging the title in case of multiple copies, attaching multimedia files, etc. Existing holdings of a library can be entered into the database through the Retrospective Conversion function. Titles which are entered through this function will not be a part of the New Additions List. Data can be imported from other databases too.<\/p>\r\n \r\n\r\nFollowing are the functions of the Cataloguing System:\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Maintenance\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Online Searches\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Current Awareness\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Bibliography\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 SDI\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Print Catalogue Cards\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Print Cards\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Reports\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 System Setup\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 House-keeping\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Data Import\/Export\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Stock Verification\r\n\r\n<\/div>\r\n

\r\n\r\n\"\"\r\n

Fig.2: Cataloguing<\/p>\r\n \r\n

Libsys Cataloguing System also facilitates boolean searches, updating the users of new additions to the library collections and information dissemination to users on the basis of their areas of interest and through the Online Searches, Current Awareness and SDI functions. This module permits printing of the cataloguing cards and report generation. The cataloguing module also facilitates Data Import\/Export process, which is used to transfer the bibliographic data available in standard machine readable format such as MARC, ISO-2709, DIALOG, etc. to LibSys and vice-versa. Finally it also provides for inventory or stock verification of a library's collection.<\/p>\r\n \r\n\r\niii. Circulation\u00a0<\/strong>\r\n\r\n \r\n

The Circulation System provides the function of membership with statistics relating to updated membership records. It also provides the collection of the library which is available for the circulation. It presents all the tasks related to circulation by providing appropriate checks at every stage. It also lists and initiates the sporadic, but routine functions relating to binding management, books display list, new additions to the library collection, etc. The various functions related to the Circulation System are:-<\/p>\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Member Records\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Front desk Operations\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Collection Updates\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Reservations\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Recall\/Follow-up\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Inter-Library loan\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Serials Circulation\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Fine Collection\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Management Reporting<\/span>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n

The Circulation system provides for all the front-desk operations of a library and gives access to the titles that have been catalogued and indexed. These titles are ready for circulation among the library members. The details of all the library members are also maintained by this function. The Circulation System facilitates the registration of members, maintenance of their status, knowing about the status of titles in the library, maintenance of the database, inter library loan, collection of fine from members and online searches. Before starting the use of the Circulation System, some parameters can be set by the System Setup function of this module. The House-keeping function facilitates the smooth running of the system.<\/p>\r\n \r\n\r\n\"\"\r\n

Fig.3: Circulation<\/p>\r\n \r\n\r\niv.\u00a0\u00a0 <\/strong>Serial<\/strong>\r\n\r\n \r\n

The Serial System provides control of serial\/periodical subscriptions and consequent supervision of the scheduled receiving of individual issues in the library. The Serial Control Module also maintains the budget sanctioned for periodicals\/serials under various categories, calculates and updates amount encumbered and expended to provide complete budgetary control. It maintains records of serial titles, vendors\/publishers, budget-heads, currencies, exchange rates, etc. that are vital for the maintenance of the serials database. It also tracks serials which are received as gratis or in exchange. It has the major functions like<\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n\u00a0 \u00a0 \u2022\u00a0\u00a0\u00a0\u00a0 Subscription\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Issues Management\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Articles Indexing\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Record Keeping\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Enquiries\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Reports\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 System Set-Up\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 House-Keeping\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Stock Verification\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Circulation\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Union Catalogue\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Online Searches\r\n\r\n \r\n\r\n\"\"\r\n

Fig.4: Serials<\/p>\r\n \r\n\r\nv.\u00a0\u00a0 <\/strong>Ar<\/strong>ticle Indexing<\/strong>\r\n\r\n \r\n

The Article Indexing Module provides the capability to create and retain a independent articles database. It facilitates special services like SDIs, listing of current articles, bibliographies, etc. It permits the indexing of the contents of serials in a way that they are easily retrievable with the help of the Online Searches, Documentation or Bibliography options. The function of this module can be categorized as:<\/p>\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Maintenance\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Retrievals\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Miscellaneous\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 SDI\r\n\r\n<\/div>\r\n

\r\n\r\n\"\"\r\n

Fig.5 Articles<\/p>\r\n \r\n\r\nvi.\u00a0\u00a0 <\/strong>O<\/strong>nline Public Access Catalogue (OPAC)<\/strong>\r\n\r\n \r\n

The OPAC System is known as Online Public Access Catalogue. The OPAC provides the facility to access the bibliographic databases in a style similar to the printed indexes. The OPAC facilitates word-based, subject based or term based search facility using Boolean operators that can more narrow down a search to meet specific needs of the users. The search can be made for the following catalogues:<\/p>\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Title\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Author\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Subject\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Classified\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 KWIC Index\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Publisher\r\n\r\n\u2022\u00a0\u00a0\u00a0\u00a0 Place of Publication\r\n\r\n \r\n\r\n\"\"\r\n

Fig.6: OPAC<\/p>\r\n \r\n

The search facility also acquaints the user with the availability to search each item for circulation. It provides the present status of individual\u00a0copies of a title to the users. It also facilitates reserving the copy if not available. It also shows titles on order displaying current status in acquisition. It also provides the list of new additions to the library, to the patrons. It gives the online information on holdings of current periodicals\/serials received including the back volumes.<\/span><\/p>\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\nv. WEB-OPAC System\u00a0<\/strong>\r\n\r\nvii. WEB-OPAC System<\/strong>\r\n\r\n \r\n

Web OPAC provides\u00a0 an advanced\u00a0 graphical user interface to\u00a0 enable search of the library database. It uses standard Web browser available online and makes the patron search the catalogue from anywhere 24X7. The Web OPAC also provides list of new additions. It searches all the databases available like for books, CD-roms, articles database. Web OPAC also provides searching facility for Serials\/ Periodicals holdings. It provides account login where the patron can login with his\/her username and password and see the collection check-out against his name. They can also see his\/her history of issue and return. The patron can also recommend the books online to the Librarian through Web OPAC.<\/p>\r\n\r\n<\/div>\r\n\"\"\r\n

\r\n

Fig.7: Libsys Web OPAC@IGNOU<\/p>\r\n\r\n<\/div>\r\n \r\n\r\n6.\u00a0\u00a0 <\/strong>L<\/strong>ibsys 7<\/strong>\r\n\r\n \r\n

\r\n

Libsys 7 is a Web centric system based on LIBSYS providing access through industry standard Web Browsers. LIBSYS7 is quite comprehensive and covers functions in the\u00a0 following integrated modules.\u00a0 The\u00a0 value added feature\u00a0 of Libsys 7 from Libsys 4 includes<\/p>\r\n \r\n\r\nLIBSYS has following additional value added features:\r\n\r\n \r\n\r\n\u2022\u00a0\u00a0\u00a0 Browser based Web Client;\r\n\r\n\u2022\u00a0\u00a0\u00a0 GWT compliant Web Interface;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Full Unicode Support (Indian and Foreign scnpts);\r\n\r\n\u2022\u00a0\u00a0\u00a0 Meta data (|YARC21 \/ Dublin Core);\r\n\r\n\u2022\u00a0\u00a0\u00a0 E- Resources Management;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Z39.50; SRU\/W compliance for Net Cataloguing;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Use \u00a0of \u00a0preferred \u00a0RDBMS \u00a0(Oracle \u00a0\/ \u00a0SQL \u00a0Server \u00a0\/ \u00a0MySQL\/ PostgreSQL);\r\n\r\n\u2022\u00a0\u00a0\u00a0 OAI-PMH for harvesting OAI repositories;\r\n\r\n\u2022\u00a0\u00a0\u00a0 New Web OPAC Interface;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Federated Search on Z39.50; SRU\/w; LIBSYS databases;\r\n\r\n\u2022\u00a0\u00a0\u00a0 RSS Feeds for providing additional information to the users;\r\n\r\n\u2022\u00a0\u00a0\u00a0 OPAC Enrichment Services for enriched bibliographic information (TOC, Cover\r\n\r\n\u2022\u00a0\u00a0\u00a0 Image, summary, annotation, etc,) on library resources;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Federated Searching;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Users' reviews\/ rating of titles;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Users' feedback and recommendations;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Library Bulletin Board;\r\n\r\n\u2022\u00a0\u00a0\u00a0 User defined Reports;\r\n\r\n\u2022\u00a0\u00a0\u00a0 Add-on\u00a0\u00a0 option\u00a0\u00a0 for\u00a0\u00a0\u00a0 NCIP\u00a0\u00a0\u00a0 compliance\u00a0\u00a0 (NISO\u00a0\u00a0\u00a0 Circulation Interchange Protocol) for integration with RFID devices; and\r\n\r\n\u2022\u00a0\u00a0\u00a0 Add-on option for integration with ERP Systems.\r\n\r\n \r\n\r\nComparison between Libsys 7 and Libsys 4\r\n\r\n<\/div>\r\n

\r\n\r\n \r\n\r\n\"\"\r\n\r\n \r\n\r\n \r\n\r\n\"\"\r\n\r\n \r\n

F<\/strong>ig.8: Screen Shots of Libsys 7<\/strong><\/p>\r\n\"\"\r\n

F<\/strong>ig.9: Acquistion in Libsys7<\/strong><\/p>\r\n\"\"\r\n

F<\/strong>ig.10: Cataloguing in Libsys7<\/strong><\/p>\r\n\"\"\r\n

F<\/strong>ig.11: Circulation in Libsys7<\/strong><\/p>\r\n\"\"\r\n

F<\/strong>ig.13: Article Indexing in Libsys7<\/strong><\/p>\r\n\r\n<\/div>\r\n

\r\n

\"\"<\/p>\r\n \r\n\r\n\"\"\r\n

F<\/strong>ig.14: Administrative Setup in Libsys7<\/strong><\/p>\r\n\r\n<\/div>\r\n \r\n\r\n7.\u00a0\u00a0 <\/strong>Summary<\/strong>\r\n

\r\n\r\n \r\n

Libsys Ltd is providing a set of value-added services such as Automated Library Software, Digital Resource Management, Open Source GWT (Google Web Toolkit), and RFID (Radio Frequency Identification). LibSys is a advanced integrated multiuser library management software that caters to the needs of the librarians, library and information professionals and the users. The tree based structure system comprising of several sub-systems in the modules makes the software unmatchable with depth in operations and functionality. Recently Libsys has also introduced the LSearch App for mobile device which provides a quick, efficient and portable way of remaining connected to the library.<\/p>\r\n \r\n\r\n\"\"\r\n

Fig.15: LSearch App for mobile device<\/p>\r\n\r\n<\/div>\r\n \r\n

    \r\n \t
  1. Re<\/strong>f<\/strong>e<\/strong>rences<\/strong><\/li>\r\n<\/ol>\r\n \r\n
      \r\n \t
    1. Namrata Rai, Shailendra Kumar, (2011) \"Comparative features \u00a0of integrated library management software systems available in Delhi\", Electronic Library, The, Vol. 29 Iss: 1, pp.121 \u2013 146<\/li>\r\n \t
    2. Libsys Ltd www.libsys.co.in<\/a><\/li>\r\n \t
    3. Harinarayana, N. S. (1997) Ac<\/em>quisitions through \u00a0libsys: \u00a0An experience. <\/em>Library Science with a Slant to Documentation and Information Studies, 34 (4). pp. 163-172<\/li>\r\n \t
    4. Neela Jagannathan. Library System and Information Services at the Indira Gandhi National Open University, AAOU \u201998 \u2013 Asian Librarians\u2019 Roundtable. Available at http:\/\/www.ouhk.edu.hk\/~AAOUNet\/round\/neela.pdf<\/a><\/li>\r\n<\/ol>","rendered":"
      \n

       <\/p>\n

      I.\u00a0\u00a0 <\/strong>O<\/strong>bjectives<\/strong><\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0 To learn about library automation software through the case study of a national university<\/p>\n

      \u2022\u00a0\u00a0\u00a0 To \u00a0study the experiences of dealing with the process of automation of a traditional library<\/p>\n

      \u2022\u00a0\u00a0\u00a0 To obtain know how about various processes involved in academic libraries while executing automation projects.<\/p>\n

       <\/p>\n

       <\/p>\n

      II.\u00a0\u00a0\u00a0 Learning Outcomes\u00a0<\/strong><\/p>\n

       <\/p>\n

      On completion of this lesson, learners would learn through the case study of library automation at Indira Gandhi National Open University using LibSys. Learners would also study the experiences of dealing with the process of automation of a traditional library i.e. Indira Gandhi National Open University. They would also learn processes involved in academic libraries while executing automation projects.<\/p>\n

       <\/p>\n

      III.\u00a0\u00a0\u00a0 Module Structure\u00a0<\/strong><\/p>\n

       <\/p>\n

      1.\u00a0\u00a0 Introduction<\/p>\n

      2.\u00a0\u00a0 Historical Development of Libsys Company<\/p>\n

      2.1\u00a0\u00a0 LSTech Ventures Pvt Ltd<\/p>\n

      3.\u00a0\u00a0 Libsys Versions<\/p>\n

      4.\u00a0\u00a0 Special Features<\/p>\n

      5.\u00a0\u00a0 Libsys at Indira Gandhi National Open University<\/p>\n

      5.1\u00a0\u00a0 Implementation of Libsys Modules<\/p>\n

      6.\u00a0\u00a0 Libsys 7<\/p>\n

      7.\u00a0\u00a0 Summary<\/p>\n

      8.\u00a0\u00a0 References<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

       <\/p>\n

       <\/p>\n

      1.\u00a0\u00a0 Introduction\u00a0<\/strong><\/p>\n

       <\/p>\n

      LibSys was started with Info-Tek Consultants Pvt. Ltd, a New Delhi-based software company with a mission to retain as a market leader in the field of library automation. The company is engaged in providing software solutions since the year 1984. Its continuous growth has made LibSys a defacto standard with benchmark in libraries in India. The company has been flourishing with its global market not only in India but around the world. It has strengthened its popularity across the country as the most field-proven library system in a wide range of libraries from school to university libraries; public to special libraries and private to government libraries. The company is providing the unmatchable depth in functionality and features through the software solution provided. LibSys is multi-user library management software with integrated modular design that caters to the needs of information professionals in the field of library. The tree structure system is the design of the software which gives it a user friendly look and menu. Its each module system comprises of several sub- systems having unmatchable depth in operations and functionality.<\/p>\n

       <\/p>\n

      The LibSys is a group of integrated multi-user library management systems. It runs on various platforms such as UNIX, NOVELL LAN, WINDOWS NT, WINDOWS XP etc. It is built around its indigenous bibliographic database following ANSI Z39.2 format and supports variable \u00a0field \u00a0lengths \u00a0for different types of documents. It is a dominant software written in `C \/ C++’and ‘Java’ providing extremely user friendly interface. LibSys is based on its own Bibliographic database, but with changing time, it is also available for environment using ORACLE (or SQL Server or MySQL) as back-end RDBMS. Full Graphical User Interface (GUI) front-end is provided for the windows client.<\/p>\n

       <\/p>\n

      The company is now known as LIBSYS Ltd. and is the leading provider in Library Management systems across India and offers solutions with product mix\u00a0with new IT products such as Library automation system, RFID, Digital Resource Management System etc.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      2.\u00a0\u00a0 Historical Development of Libsys Company\u00a0<\/strong><\/p>\n

       <\/p>\n

      1984\u2013The Libsys company was incorporated with the software development projects for General Insurance and Reinsurance Business.<\/p>\n

      1988 \u2013 Libsys 3 version was released and first installation at NIC and DOE. 1995 \u2013 Libsys reached overseas with installation at Universidad Nacional,\u00a0Costa \u00a0Rica \u00a0for \u00a0Spanish \u00a0Language. \u00a0Similarly \u00a0British \u00a0Council adopted Libsys for India and South Asia.<\/p>\n

      2000 \u2013 Y2K migration and Client Server Libsys4 was released.<\/p>\n

      2003 \u2013 Lsmart RFID system was deployed at Bank of Baroda at Mumbai, India; LSDigital \u2013Digital Resource Management System and LSPremia multisuite installed.<\/p>\n

      2008 – Libsys7 the state of art globally competitive Web base LMS was launched.<\/p>\n

      2010 \u2013 Company became a Limited company as Libsys Ltd. Launched LSAcademia, an ERP for academic institutes.<\/p>\n

       <\/p>\n

      2.1 LSTech Ventures Pvt Ltd\u00a0<\/strong><\/p>\n

       <\/p>\n

      LIBSYS Family is diversifying advantageously to serve new upcoming areas in Libraries, under a fully owned subsidiary LSTech Ventures Pvt. Ltd, the company is blooming with the new technologies.<\/p>\n

      i. LSAcademia – An Enterprise resource planning (ERP) based software product for automation of academic and educational campuses.<\/p>\n

      ii. Enterprise Learning System (ELS) – The Enterprise Learning System is for the employee development in relation to end to end implementation of a Learning Strategy, Talent Management and Knowledge Management.<\/p>\n

      iii. File Tracking System \u2013 File tracking system is based on RFID technology and maintains the visibility of moving files in or out of the sections, departments and campuses across.<\/p>\n

       <\/p>\n

      iv. LibSys \u2013 Libsys is a library management system with five modules – Acquisition System, Cataloguing System, Circulation System, Serials System and OPAC.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      3.\u00a0\u00a0 Libsys Versions\u00a0<\/strong><\/p>\n

       <\/p>\n

      i. LSEase \u2013 LSEase is the library management software with basic features and modules of Libsys giving prospects a low cost and high value based proposition. This version is based on the client-server structural design and architecture. LSEase gives users a blend of technology advantage and ease of use to its clients. LSEase involves minimal data entry and ease simple and trouble free data back-up. LSEase can run on any operating system and support for multi-media files. It has interactive, screen oriented and menu driven user interface and supports user defined security and protection levels with optional Web browser based architecture. \u00a0LSEase \u00a0is \u00a0fully \u00a0compliance \u00a0with \u00a0MARC21, \u00a0Unicode,\u00a0SRU\/SRW and Z39.50<\/p>\n

       <\/p>\n

      ii. LSAcademia \u00a0– \u00a0LSAcademia \u00a0is \u00a0a \u00a0complete \u00a0Enterprise\u00a0 \u00a0resource planning (ERP), is business management software Solution to manage an Academic\/ Institution Campus whether it is a \u00a0school, \u00a0college \u00a0or \u00a0an institute. It seamlessly puts together different administrative departments and \u00a0ensures a smooth and integrated flow of information. LSAcademia provides a user friendly advanced, platform independent Graphical User Interface. LSAcademia is based on industry standard Browser interface. The \u00a0software is robust interfacing and has the additional features like mobile interface, SMS facility, Emailing, Payment Gateway for e-money, Biometrics,\u00a0 \u00a0RFID for security. LSAcademic also provides tailored, customized, integrated robust reporting system. The solution has ease of enrichment, maintenance, enhancement and further customization as per the user requirement.<\/p>\n

       <\/p>\n

      iii. Libsys4 \u2013 Libsys4 is one of the very popular versions of Libsys which is provided on various platforms as per the need of the client. The Libsys4 is\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 available on operating systems like UNIX, NOVELL LAN, WINDOWS NT, etc. LibSys4 has its own robust bibliographic database and follows ANSI Z39.2 format. The software version supports variable field lengths for different types of documents.<\/p>\n

       <\/p>\n

      iv. Libsys7 – LIBSYS7 is a true realization of Lib 2.0, providing end to end library \u00a0business \u00a0functionality \u00a0through \u00a0its \u00a0complete, \u00a0inclusive \u00a0seven\u00a0modules. The Libsys7 provides platform independent Web based solution. It provides a very advanced OPAC for the user with Web 2.0 interface. LIBSYS7 also provides the competency with GWT based GUI with multitasking feature. The software version fully supports Unicode and provides federated Searching with customizable looks. It also supports user notification through mobile sms and web e-mail. The software is well integrated with RSS feeds and integrats with the platforms like Google Books, BookFinder, etc for the user enhancement. Libsys7 has additional interactive features like online reviews, resource ratings and simple basic online functionality for users like renewals, reservations etc. Libsys7 follows\u00a0 standard compliance including MARC21, SRU\/SRW, Unicode, Z39.50, NCIP -NISO and SICI Barcode.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      v. LSDigital – LSDigital is document digitization software provided by Libsys Ltd. The software is popularly used for the multi-functionality in libraries with the features of easy management, multi-access, storage space for the digitized document, compression of the document and the effective preservation. The software helps to deal with the documents like rare books, important research papers, significant and vital documents, archived newspapers, charts, map, and other numerous documents in the libraries. The software provides optical character reading and is designed to facilitate easy searching of text within the document. LSDigital is a absolute Digital Resource Management System (DRMS) having standard compliance with OAI for metadata harvesting and Dublin Core. The software provides embedded implicit integration\u00a0 with its database. It features full-text and bibliographic searching of documents through its robust OPAC with modern Web based functionalities. The software converts digitized data into format of user choice from portable document format (PDF) to word document (.doc) format. The software defines & organizes data structure \/ flow according to needs of the users as per the requirement. LSDigital supports and manipulates the pictures and images. The texting of the image and searching capabilities are provided by LSDigital. The software modules include Resource Structure, Scanning of the document, Version Maintenance, Conversion in various formats, Database Management, Maintenance, Searching and Retrievals of the documents at the user end.<\/p>\n

       <\/p>\n

      4.\u00a0\u00a0 Special Features\u00a0<\/strong><\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0 LibSys provides three tiers, open-system architecture, since its inception of the software solution in the market. It has hosted multi-user system\u00a0with Client-Server implementation. The latest in the chain is its web- based solution for the users of modern times.<\/span><\/p>\n

      \u2022\u00a0\u00a0\u00a0 LibSys has a web OPAC which is robust and user-friendly. It is inbuilt in the software as windows-based OPAC and online web based OPAC.<\/span><\/p>\n

      \u2022\u00a0\u00a0\u00a0 LibSys provides on-line validation of input data prior to updating the database. The software at all points in the modules prompts and flashes suitable messages when the data or the query does not match. The look- up table provides help to the users at every instance.<\/span><\/p>\n

      \u2022\u00a0\u00a0\u00a0 LibSys handles Indian languages and scripts using its Intelligent Script Manager (ISM) and Graphics and Intelligence based Script Technology (GIST) of C-DAC. The software has also implemented UNICODE support which facilitates handling of all the International and Indian languages of the world.<\/span><\/p>\n

      \u2022\u00a0 The software provision image, graphics and various multimedia files integration with LibSys search engine. These files can be browsed in multi-windows interface. LibSys can handle various file formats including Bitmap (.BMP), TIFF (.TIF), Wave (.WAV), Midi (.MID), Audio-visual Interface (.AVI), and many more.<\/span><\/p>\n

      \u2022\u00a0 \u00a0LibSys also provides virtual library features with handling of electronic and digital contents along with various multimedia files.<\/span><\/p>\n

      \u2022\u00a0\u00a0\u00a0 Bar code labels facilitates printing and identification of books and other materials in the Libsys Software<\/span><\/p>\n

      \u2022\u00a0 \u00a0Searching for synonyms, broader and narrower terminology to help cataloguing is another special feature of Libsys. It has a thesaurus which can be easily used.<\/span><\/p>\n

      \u2022\u00a0 \u00a0Z39.50 compliant feature of LibSys helps in resource sharing and searching of the recourses. The Libsys software makes it connected to various networks and sharing of resources.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      5.\u00a0\u00a0 Libsys at Indira Gandhi National Open University\u00a0<\/strong><\/p>\n

       <\/p>\n

      In 1990, IGNOU library implemented the automation through procurement of a integrated library management software LibSys. IGNOU Library decided to automate all the housekeeping operations through the software. At that time the Library \u00a0and \u00a0Documentation \u00a0Division, \u00a0IGNOU \u00a0had \u00a0nearly \u00a013000 \u00a0records\u00a0available in CDS\/ISIS, which were transported to LibSys on XENIX operating system. DOS operating system was acquired by the IGNOU just after one year in 1991 as the\u00a0 XENIX version had a\u00a0 limitation of capacity of the record holdings. The software was installed on PC-286 and later it was transferred to PC-386. In 1993 LibSys with UNIX operating system was procured and it was networked in all the sections of the IGNOU library using 12 terminals. Finally in year 1999 the Libsys4 was installed on RedHat system.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      5.1\u00a0\u00a0 Implementation of Libsys Modules\u00a0<\/strong><\/p>\n

       <\/p>\n

      The various modules of LibSys 4 used in IGNOU Library are:<\/p>\n

       <\/p>\n

      i.\u00a0Acquisition Module<\/p>\n

      ii. Cataloguing<\/p>\n

      iii. Circulation<\/p>\n

      iv. Serials<\/p>\n

      v. Articles- Article Indexing Module<\/p>\n

      vi. Open Access Catalogue (OPAC)<\/p>\n

      \"\"<\/p>\n

      The Various modules are discussed in details:<\/p>\n

       <\/p>\n

      i. Acquisition\u00a0<\/strong><\/p>\n

       <\/p>\n

      The Acquisition System facilitates the acquisition process with the functionality of ordering of library materials, automated receipt of the documents, invoice\u00a0 processing and accessioning. Acquisition Module provides expenditure and budget analyses under an array of accounts and budget headings. Libsys provides the facility to add the data related to purchases, gifts and exchanges. The acquisition process in Libsys consists of:<\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Selecting materials for a library;<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Placing orders for the supply of books to be purchased;<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Processing materials received as gifts;<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Arranging for exchange of books;<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Receiving the books in the library;<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Accessioning them; and<\/span><\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Passing the bill for payment for the books purchased.<\/span><\/p>\n<\/div>\n

      \n

      The various functions related to acquisition are:<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Checking titles for duplication<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Procuring approval for new fresh titles<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Order Placing<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Automated receiving of materials<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Invoicing and accessioning<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Requisition for payment<\/p>\n

      \"\"<\/p>\n

       <\/p>\n

      Fig.1: Acquisition<\/p>\n

       <\/p>\n

      Libsys Acquisition module has queries option in which queries related to acquisition can be seen or printed like title, orders, invoices, vendors, budget heads, accession register, etc. The various reports can also be generated by the system, which includes approval form, purchase order, the titles on-order list, payment request, overdue notices, accession register, bill\/invoice register, etc. The Libsys Acquisition module also maintains records for budget heads, vendors, exchange rates for various currencies, etc. Every module of Libsys has system setup. The System Setup function defines various default values to be used by the system for acquisition. Every module also has online search and in acquisition it facilitates searching through various indexes for author, title, classified, catalogue, subject, place and publisher. Information can also be retrieved by a search made onwards in title and a keyword search.<\/p>\n<\/div>\n

      \n

       <\/p>\n

      ii. Cataloguing\u00a0<\/strong><\/p>\n

       <\/p>\n

      The Cataloguing System of Libsys provides automated cataloguing process similar to traditional cataloguing done in the libraries. Cataloguing process in the software makes available immediate listings under a range of searchable fields to suit the requirements of a current reference services needed by the users. The process enables data entry facility in standard machine readable formats like CCF (ISO-2709), MARC (ANSI-Z39.x), and other standard formats. The import and export of bibliographic data is also possible in the cataloguing module through the standard exchange formats thus meeting precise requirements of the particular library. The module also provides facilities to generate bibliographies, current awareness services and Selective Dissemination of Information for the users.<\/p>\n

       <\/p>\n

      The Cataloguing process starts either by selecting titles-in-process which have gone through the acquisition process or by a new entry. The maintenance function allows for maintaining a title such as removing it, changing its accession number, merging the title in case of multiple copies, attaching multimedia files, etc. Existing holdings of a library can be entered into the database through the Retrospective Conversion function. Titles which are entered through this function will not be a part of the New Additions List. Data can be imported from other databases too.<\/p>\n

       <\/p>\n

      Following are the functions of the Cataloguing System:<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Maintenance<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Online Searches<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Current Awareness<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Bibliography<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 SDI<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Print Catalogue Cards<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Print Cards<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Reports<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 System Setup<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 House-keeping<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Data Import\/Export<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Stock Verification<\/p>\n<\/div>\n

      \n

      \"\"<\/p>\n

      Fig.2: Cataloguing<\/p>\n

       <\/p>\n

      Libsys Cataloguing System also facilitates boolean searches, updating the users of new additions to the library collections and information dissemination to users on the basis of their areas of interest and through the Online Searches, Current Awareness and SDI functions. This module permits printing of the cataloguing cards and report generation. The cataloguing module also facilitates Data Import\/Export process, which is used to transfer the bibliographic data available in standard machine readable format such as MARC, ISO-2709, DIALOG, etc. to LibSys and vice-versa. Finally it also provides for inventory or stock verification of a library’s collection.<\/p>\n

       <\/p>\n

      iii. Circulation\u00a0<\/strong><\/p>\n

       <\/p>\n

      The Circulation System provides the function of membership with statistics relating to updated membership records. It also provides the collection of the library which is available for the circulation. It presents all the tasks related to circulation by providing appropriate checks at every stage. It also lists and initiates the sporadic, but routine functions relating to binding management, books display list, new additions to the library collection, etc. The various functions related to the Circulation System are:-<\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Member Records<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Front desk Operations<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Collection Updates<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Reservations<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Recall\/Follow-up<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Inter-Library loan<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Serials Circulation<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Fine Collection<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Management Reporting<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      The Circulation system provides for all the front-desk operations of a library and gives access to the titles that have been catalogued and indexed. These titles are ready for circulation among the library members. The details of all the library members are also maintained by this function. The Circulation System facilitates the registration of members, maintenance of their status, knowing about the status of titles in the library, maintenance of the database, inter library loan, collection of fine from members and online searches. Before starting the use of the Circulation System, some parameters can be set by the System Setup function of this module. The House-keeping function facilitates the smooth running of the system.<\/p>\n

       <\/p>\n

      \"\"<\/p>\n

      Fig.3: Circulation<\/p>\n

       <\/p>\n

      iv.\u00a0\u00a0 <\/strong>Serial<\/strong><\/p>\n

       <\/p>\n

      The Serial System provides control of serial\/periodical subscriptions and consequent supervision of the scheduled receiving of individual issues in the library. The Serial Control Module also maintains the budget sanctioned for periodicals\/serials under various categories, calculates and updates amount encumbered and expended to provide complete budgetary control. It maintains records of serial titles, vendors\/publishers, budget-heads, currencies, exchange rates, etc. that are vital for the maintenance of the serials database. It also tracks serials which are received as gratis or in exchange. It has the major functions like<\/p>\n<\/div>\n

      \n

      \u00a0 \u00a0 \u2022\u00a0\u00a0\u00a0\u00a0 Subscription<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Issues Management<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Articles Indexing<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Record Keeping<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Enquiries<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Reports<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 System Set-Up<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 House-Keeping<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Stock Verification<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Circulation<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Union Catalogue<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Online Searches<\/p>\n

       <\/p>\n

      \"\"<\/p>\n

      Fig.4: Serials<\/p>\n

       <\/p>\n

      v.\u00a0\u00a0 <\/strong>Ar<\/strong>ticle Indexing<\/strong><\/p>\n

       <\/p>\n

      The Article Indexing Module provides the capability to create and retain a independent articles database. It facilitates special services like SDIs, listing of current articles, bibliographies, etc. It permits the indexing of the contents of serials in a way that they are easily retrievable with the help of the Online Searches, Documentation or Bibliography options. The function of this module can be categorized as:<\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Maintenance<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Retrievals<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Miscellaneous<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 SDI<\/p>\n<\/div>\n

      \n

      \"\"<\/p>\n

      Fig.5 Articles<\/p>\n

       <\/p>\n

      vi.\u00a0\u00a0 <\/strong>O<\/strong>nline Public Access Catalogue (OPAC)<\/strong><\/p>\n

       <\/p>\n

      The OPAC System is known as Online Public Access Catalogue. The OPAC provides the facility to access the bibliographic databases in a style similar to the printed indexes. The OPAC facilitates word-based, subject based or term based search facility using Boolean operators that can more narrow down a search to meet specific needs of the users. The search can be made for the following catalogues:<\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Title<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Author<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Subject<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Classified<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 KWIC Index<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Publisher<\/p>\n

      \u2022\u00a0\u00a0\u00a0\u00a0 Place of Publication<\/p>\n

       <\/p>\n

      \"\"<\/p>\n

      Fig.6: OPAC<\/p>\n

       <\/p>\n

      The search facility also acquaints the user with the availability to search each item for circulation. It provides the present status of individual\u00a0copies of a title to the users. It also facilitates reserving the copy if not available. It also shows titles on order displaying current status in acquisition. It also provides the list of new additions to the library, to the patrons. It gives the online information on holdings of current periodicals\/serials received including the back volumes.<\/span><\/p>\n<\/div>\n

      \n

       <\/p>\n

      v. WEB-OPAC System\u00a0<\/strong><\/p>\n

      vii. WEB-OPAC System<\/strong><\/p>\n

       <\/p>\n

      Web OPAC provides\u00a0 an advanced\u00a0 graphical user interface to\u00a0 enable search of the library database. It uses standard Web browser available online and makes the patron search the catalogue from anywhere 24X7. The Web OPAC also provides list of new additions. It searches all the databases available like for books, CD-roms, articles database. Web OPAC also provides searching facility for Serials\/ Periodicals holdings. It provides account login where the patron can login with his\/her username and password and see the collection check-out against his name. They can also see his\/her history of issue and return. The patron can also recommend the books online to the Librarian through Web OPAC.<\/p>\n<\/div>\n

      \"\"<\/p>\n

      \n

      Fig.7: Libsys Web OPAC@IGNOU<\/p>\n<\/div>\n

       <\/p>\n

      6.\u00a0\u00a0 <\/strong>L<\/strong>ibsys 7<\/strong><\/p>\n

       <\/p>\n

      \n

      Libsys 7 is a Web centric system based on LIBSYS providing access through industry standard Web Browsers. LIBSYS7 is quite comprehensive and covers functions in the\u00a0 following integrated modules.\u00a0 The\u00a0 value added feature\u00a0 of Libsys 7 from Libsys 4 includes<\/p>\n

       <\/p>\n

      LIBSYS has following additional value added features:<\/p>\n

       <\/p>\n

      \u2022\u00a0\u00a0\u00a0 Browser based Web Client;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 GWT compliant Web Interface;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Full Unicode Support (Indian and Foreign scnpts);<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Meta data (|YARC21 \/ Dublin Core);<\/p>\n

      \u2022\u00a0\u00a0\u00a0 E- Resources Management;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Z39.50; SRU\/W compliance for Net Cataloguing;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Use \u00a0of \u00a0preferred \u00a0RDBMS \u00a0(Oracle \u00a0\/ \u00a0SQL \u00a0Server \u00a0\/ \u00a0MySQL\/ PostgreSQL);<\/p>\n

      \u2022\u00a0\u00a0\u00a0 OAI-PMH for harvesting OAI repositories;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 New Web OPAC Interface;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Federated Search on Z39.50; SRU\/w; LIBSYS databases;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 RSS Feeds for providing additional information to the users;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 OPAC Enrichment Services for enriched bibliographic information (TOC, Cover<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Image, summary, annotation, etc,) on library resources;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Federated Searching;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Users’ reviews\/ rating of titles;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Users’ feedback and recommendations;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Library Bulletin Board;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 User defined Reports;<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Add-on\u00a0\u00a0 option\u00a0\u00a0 for\u00a0\u00a0\u00a0 NCIP\u00a0\u00a0\u00a0 compliance\u00a0\u00a0 (NISO\u00a0\u00a0\u00a0 Circulation Interchange Protocol) for integration with RFID devices; and<\/p>\n

      \u2022\u00a0\u00a0\u00a0 Add-on option for integration with ERP Systems.<\/p>\n

       <\/p>\n

      Comparison between Libsys 7 and Libsys 4<\/p>\n<\/div>\n

      \n

       <\/p>\n

      \"\"<\/p>\n

       <\/p>\n

       <\/p>\n

      \"\"<\/p>\n

       <\/p>\n

      F<\/strong>ig.8: Screen Shots of Libsys 7<\/strong><\/p>\n

      \"\"<\/p>\n

      F<\/strong>ig.9: Acquistion in Libsys7<\/strong><\/p>\n

      \"\"<\/p>\n

      F<\/strong>ig.10: Cataloguing in Libsys7<\/strong><\/p>\n

      \"\"<\/p>\n

      F<\/strong>ig.11: Circulation in Libsys7<\/strong><\/p>\n

      \"\"<\/p>\n

      F<\/strong>ig.13: Article Indexing in Libsys7<\/strong><\/p>\n<\/div>\n

      \n

      \"\"<\/p>\n

       <\/p>\n

      \"\"<\/p>\n

      F<\/strong>ig.14: Administrative Setup in Libsys7<\/strong><\/p>\n<\/div>\n

       <\/p>\n

      7.\u00a0\u00a0 <\/strong>Summary<\/strong><\/p>\n

      \n

       <\/p>\n

      Libsys Ltd is providing a set of value-added services such as Automated Library Software, Digital Resource Management, Open Source GWT (Google Web Toolkit), and RFID (Radio Frequency Identification). LibSys is a advanced integrated multiuser library management software that caters to the needs of the librarians, library and information professionals and the users. The tree based structure system comprising of several sub-systems in the modules makes the software unmatchable with depth in operations and functionality. Recently Libsys has also introduced the LSearch App for mobile device which provides a quick, efficient and portable way of remaining connected to the library.<\/p>\n

       <\/p>\n

      \"\"<\/p>\n

      Fig.15: LSearch App for mobile device<\/p>\n<\/div>\n

       <\/p>\n

        \n
      1. Re<\/strong>f<\/strong>e<\/strong>rences<\/strong><\/li>\n<\/ol>\n

         <\/p>\n

          \n
        1. Namrata Rai, Shailendra Kumar, (2011) “Comparative features \u00a0of integrated library management software systems available in Delhi”, Electronic Library, The, Vol. 29 Iss: 1, pp.121 \u2013 146<\/li>\n
        2. Libsys Ltd www.libsys.co.in<\/a><\/li>\n
        3. Harinarayana, N. S. (1997) Ac<\/em>quisitions through \u00a0libsys: \u00a0An experience. <\/em>Library Science with a Slant to Documentation and Information Studies, 34 (4). pp. 163-172<\/li>\n
        4. Neela Jagannathan. Library System and Information Services at the Indira Gandhi National Open University, AAOU \u201998 \u2013 Asian Librarians\u2019 Roundtable. Available at http:\/\/www.ouhk.edu.hk\/~AAOUNet\/round\/neela.pdf<\/a><\/li>\n<\/ol>\n","protected":false},"author":4,"menu_order":24,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":["dr-ramesh-c-gaur","dr-parveen-babbar"],"pb_section_license":""},"chapter-type":[],"contributor":[71,68],"license":[],"class_list":["post-201","chapter","type-chapter","status-publish","hentry","contributor-dr-ramesh-c-gaur","contributor-dr-parveen-babbar"],"part":3,"_links":{"self":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapters\/201","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/wp\/v2\/users\/4"}],"version-history":[{"count":5,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapters\/201\/revisions"}],"predecessor-version":[{"id":354,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapters\/201\/revisions\/354"}],"part":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/parts\/3"}],"metadata":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapters\/201\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/wp\/v2\/media?parent=201"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/pressbooks\/v2\/chapter-type?post=201"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/wp\/v2\/contributor?post=201"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/ebooks.inflibnet.ac.in\/lisp5\/wp-json\/wp\/v2\/license?post=201"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}